Top Tips for Event Management

There is so much to think about when you are planning an event. From venues, catering and transport arrangements to name badges, audio visual equipment hire and room layouts, there are a hundred big tasks to do and another hundred small ones. If you are new to the world of event management then it is advisable to seek the services of a professional company. They can handle everything from start to finish and leave you time on the day to enjoy the experience. With the benefit of their expertise, you can ensure that your event is one that is not forgotten and goes entirely without any problems or hiccups. Here are some further tips for successful event management.

Plan out a strategy

If you don't begin with a good and thorough planning stage then you will find yourself coming unstuck later on. When you are planning the event you should consider budget primarily as well as goals and objectives of the day. It is also important that you think about any theme you would like and plan a rough outline of what you would like to be included in the day. For example, would you like the attendees to receive lunch, dinner or refreshments? Will you be needing audio visual equipment during the day? Will the event last just one day or will accommodation be needed. These are just some of the ideas that should be mulled over during the planning stage.

Prepare a list of venue criteria

Choosing the right venue is critical to the success of the day. To ensure you book the most appropriate place, make a list of all the criteria that the venue must meet. For example is car parking important, or links to trains / planes or buses? Do you require onsite catering? What facilities will be required and do these include computer equipment or the internet? Think of anything and everything that you want your venue to offer so that you can quickly and easily prepare a short list and eventually settle on the right one.

Set a budget

A budget is vital. Without a budget it is easy for costs to escalate in no time. It is no good just setting a budget however, you need to keep a firm grip on it. Everything must be considered before being bought and there should be a small amount allocated as a contingency fund too. This will be crucial in the event that a small detail was overlooked or something was not budgeted for accidentally. If you use the services of a professional events management company then they will be able to keep the budget under control for you and prevent overspending.

Use an online registration

There is no doubt that using an online registration for an event or meeting is far more time and cost effective than sending out invitations and expecting people to reply. If appropriate, always use an online booking or registration form. The online form can have space for additional information such as dietary requirements or further information.

Delegate

If you are organising everything on your own then do not be afraid to ask for help or delegate. There is a great deal to organise and if you find yourself running around like a headless chicken then getting in additional help is a good idea. This can be avoided from the beginning if you employ the services of an event management company. They will handle everything both on the day itself and in preparation for it.

Planning and hosting events can be a great deal of work. If you are organising one then following the above advice will help make sure it goes smoother. Events management companies can be a big help, especially when organising a very large event that needs a lot of event management. From video production to staging the event, they can do everything necessary to make sure it is a success. 

About the Author

Sarah Shore writes articles for one of the leading events management companies in the UK, Piranha Audio-Visual. Piranha's team are available to help customers with their event management, offering advice where possible and any planning that may be outstanding. AV installation is a popular service that can be implemented, with lighting and sound systems available to use. Video production is used for the recording of whatever the customer needs, including adverts or a short film.