How does managed print services help corporate business

There is no doubt that managed print services (MPS) offers a cost-effective, simple solution to any organisation's printing needs. For corporate businesses, the benefits are even more evident. In a typical corporate office, a huge number of prints are done every day, and as the need to save costs and address the bottom line increases, so does the need for effective solutions that can be easily integrated into the company across all departments.

Some of the ways that managed print services is able to help corporate business include the following:

• Reduce wasted resources – the huge volume of printing that is done each day is vast in the corporate world. From proposals to memos, planning documents, strategies, client communication, shareholder communication and every other bit of paper admin, the waste soon begins to mount up when documents are printed in error or printed and thrown out. MPS offers a simple and effective way for companies to address this waste by learning how to print more effectively, with each department's print output monitored and tracked to identify areas of improvement across the company.
• Green printing – for many corporate organisations, social responsibility is more than just a buzz word. A commitment to environmentally friendly practices shows shareholders and customers that the company is willing to do business in a way that least impacts the environment. Managed print services offers the best way to educated employees on the benefits of green printing, to strive towards a paperless office by sending emails rather than posted documents, and generally reducing the carbon footprint of the company by using eco-friendly print materials as well as improved print strategies.
• The bottom line – MPS is extremely effective for managers, CFOs and CEOs who wish to preserve the bottom line, by offering cost-effective solutions that aim to reduce costs significantly. By managing all print output, reducing waste and saving costs, MPS can easily be incorporated into any business strategy, for corporate businesses of all sizes and natures.
• Management – another way that managed print services helps corporate businesses is by improving management strategies by outsourcing print solutions in a way that aids the company in a wide range of ways. As experts within the MPS field, technicians have the skills and experience to strategise and implement plans to reduce print wastage, while very few office managers and even IT managers are able to understand print devices to this extent.
• Productivity – as the driving force behind any company, staff play a crucial role in any MPS plan. Many IT managers or even office managers are delegated the task of managing printers, fax machines, copiers and phones. Often, these tasks take them away from their primary work roles, causing delays if they are not able to sort out print device issues immediately, or causing time-management problems when they are expected to leave their own tasks to deal with a printer that needs new tone or a copier that has jammed. In this way, managed print services allow staff to focus on their core roles, improving productivity across the company.

About the Author

Bob Jones offers advice for businesses seeking reliable <a href="http://www.paperserve.co.za/">managed print services</a>, telephone and printer audits or <a href="http://www.paperserve.co.za/">green printing</a> options.