How do managed print services strategies work

Managed print services (MPS) encompass a number of strategies that are designed and implemented across a wide range of industries and organisations, which help to manage all aspects of print related tasks within the organisation. These services have become more popular in recent years as companies begin to realise the huge potential for savings, reduced waste and increased productivity in the workplace, with a large number of organisations outsourcing their print demands for effective results.

 

There are three major aspects to a typical managed print services campaign, which could include one or all of the following strategies:

 

• Printing Administrator – this aspect of the managed print services strategy provides managers with a full-service print, scanner; copy and email auditing programme that is able to help companies to identify and reduce costs. Using an integrated system, select managers such as the IT manager or even office manager will have the tools that allow them to monitor all print output expenses. This helps companies to enjoy significant savings resources and related printing costs. Printing Administer tools can be used across any number of industries, various sizes of organisations and almost any business environment. Advantages to be gained from these solutions vary from basic and flexible database integration all the way through to print device licences, software and hardware discounts, helpful tools and an advanced, user-friendly interface that can easily be managed by relevant managers or departments across the organisation.
• Print Audits – as a full-service print recovery and telephony auditing solution, Print Audits offer an effective way for companies to monitor and allocate resource and print related costs. Audits are especially useful in large companies that have a number of different departments, as it allows a better level of control over each department and its allocated print devices. Companies of all sizes are able to benefit from this managed print services strategy however, with advantages such as better accountability, visibility and reduced costs. Print Audits can operate on different settings, with reports generated for user, client, client tasks, department, printer model and printer. In this way, businesses can ensure a better level of accountability and sustainability within the workplace, with regular audits monitoring all print devices across the company.
• Print Driver – the Print Driver strategy lets managers and companies manage and measure the office printing environment, which is a helpful tool in any commercial industry. Print Audits offer a highly effective method of controlling all print output, and allow administrators to enforce lockdown printing, while also offering the option to implement control user-based printing rules. In large organisations, or across educational organisations or other companies that have many different departments, this tool proves highly useful. The programme operates from state-of-the-art software that is centrally controlled and managed, which allows authorised managers and admin staff to gain full control of managed print services strategies.

About the Author

Bob Jones offers advice for businesses seeking reliable <a href="http://www.paperserve.co.za/">managed print services</a>, telephone and printer audits or <a href="http://www.paperserve.co.za/">green printing</a> options.